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Simple pricing – no matter your needs.


Try for free for 14 days!

Semi-Suite
R 250


Per Month Per User
Minimum of R2500 or 10 users

Super Suite
R 450


Per Month Per User
Minimum of R2250 or 5 users

Super Suite for Enterprise


POA


POA for 100+ users.

Web access, file explorer, and offline access
Automated functionality with integration partners such as Xero, Karbon, and QuickBooks
Secure storage
On-demand training
PDFsView and annotateView, annotate, merge, re-order, rotate, add and delete pages in PDFsView, annotate, merge, re-order, rotate, add and delete pages in PDFs
Email management and Outlook integration
Bulk folder generationsPaid bulk folder generationsAutomated tool for simple bulk folder generationsAutomated tool for simple bulk folder generations
Unlimited digital signing - secure, no SuiteFiles log in for your clients, your branding, automatic filing
SuiteFiles Connect - client portals for collaboration
Annual Customer Success check in
Pricing is in ZAR and GST is not applicable.Start free trialStart free trialStart free trial

Try for free for 14 days!

Semi Suite
R 250

Per Month Per User
Minimum of R2500 or 10 users

  • Web access, file explorer, and offline access
  • Automated functionality with integration partners such as Xero and Karbon
  • Secure storage
  • On-demand training
  • View and annotate PDF’s
  • Email management and Outlook integration
  • Paid bulk folder generations
Start free trial

Pricing is in ZAR and GST is not applicable.

Best value for small to medium

Super Suite
R 450

Per Month Per User
Minimum of R2250 or 5 users

  • Web access, file explorer, and offline access
  • Automated functionality with integration partners such as Xero and Karbon
  • Secure storage
  • On-demand training
  • View, annotate, merge, re-order, rotate, add and delete pages in PDFs
  • Email management and Outlook integration
  • Automated tool for simple bulk folder generations
  • Unlimited digital signing – secure, no SuiteFiles log in for your clients, your branding, automatic filing
  • SuiteFiles Connect – client portals for collaboration
  • Annual Customer Success check in
Start free trial

Pricing is in USD and excludes local sales taxes.

For Enterprise

Super Suite
POA

POA for 100+ users

  • Web access, file explorer, and offline access
  • Automated functionality with integration partners such as Xero and Karbon
  • Secure storage
  • On-demand training
  • View, annotate, merge, re-order, rotate, add and delete pages in PDFs
  • Email management and Outlook integration
  • Automated tool for simple bulk folder generations
  • Unlimited digital signing – secure, no SuiteFiles log in for your clients, your branding, automatic filing
  • SuiteFiles Connect – client portals for collaboration
  • Annual Customer Success check in
Start free trial

Pricing is in USD and excludes local sales taxes.

99.6% of our clients stay with us for years. Here’s why…

Frequently asked questions

Download our info pack

Who is SuiteFiles for?

SuiteFiles is the only all-in-one document management system designed for small and midsized accounting and professional services firms. We take care of all your document and storage needs with an easy-to-use platform your colleagues and clients can actually enjoy using. This frees up more time for your team to think, collaborate, and create more.

Can a PDF be digitally signed?

To use SuiteFiles you’ll need a Microsoft 365 Business or Enterprise plan including SharePoint.

What’s the difference between SuiteFiles and SharePoint?

What separates SuiteFiles from SharePoint is our easy-to-navigate interface and in-built features such as digital signing, client portals, and PDF functionality which cut out extra software subscriptions. We’ve also built integrations with powerful apps like Xero and Karbon to streamline your document management and provide an end-to-end solution for your business.

What kind of folder structure should I use?

We recommend storing your client folders under SuiteFiles’ designated ‘Clients’ folder so you’re able to take advantage of our integrations with apps like Xero Practice Manager. Under your client folders, use financial year folders so you have another means of filtering search results when looking for files.
This could look like: Clients > Client X > FY 20XX > Meeting Notes

How do we move our files across to SuiteFiles?

There are two options you can choose from:

  1. We can conduct a full migration to bring all of your files into our system. Our team can easily migrate files from cloud services and any file server system. More difficult are systems that have a database behind them and store files in a structure that doesn’t resemble a ‘logical’ folder structure. However, we have tools for extracting files from these systems and can bring them across after an initial inspection.
  2. If you have a smaller system, say 10GB of files or less, it’s quite do-able to simply drag and drop small subsets of the files directly to our web app — just ensure you’re not exceeding the 100MB file upload limit. While this isn’t the most technically efficient way to migrate, it can be effective for businesses looking to save money.

What kind of templates can I create in SuiteFiles?

SuiteFiles allows you to template folders, documents, and emails. Imagine you’re onboarding a new client — you’d be able to generate a folder structure for them, create an engagement letter, and send out an onboarding email all while pulling data from integrated apps.

How are my files kept safe once saved or created in SuiteFiles?

SuiteFiles documents are kept safe in your own Microsoft environment, secure, and recoverable within Microsoft’s leading-edge retention framework.

How does SuiteFiles confirm the legal standing of document signing/signatures?

SuiteFiles digital signing provides both a customized signature and a digital signing certificate detailing signee information and a full audit history of actions taken on the document. All of your documents are stored in servers that are ISO certified.