By putting SuiteFiles in place,Engineering & Environmental Services QLD have enjoyed these benefits
Standardized, scalable workflows across project files
Processing time cut in half through integrations
Real‑time document access from anywhere, with trusted version control
“SuiteFiles’ PDF editing capabilities save me the $30 a month I’d pay for a separate subscription, and the integrations have me doing things at least 50% faster.”
Andrew Mitchell
Director and Principal Engineer at Engineering & Environmental Services QLD
Problem
Andrew used to keep all the company’s project files on a local hard drive and then manually back them up to OneDrive. It was slow, clunky, and risky – if that hard drive failed or went missing, important documents could be gone for good. Getting to files while working on‑site was also a pain, and it often meant delays in getting things done.
As the business grew, these issues only got worse. Projects involved multiple sites and different stakeholders, but there was no consistent way of naming or storing files. Tracking changes was messy and time‑consuming. And when new team members joined, they had to figure out a confusing filing system before they could get started. It wasn’t efficient, and it definitely wasn’t scalable.
Solution
SuiteFiles gave Andrew a single, secure home for all project files, accessible from anywhere – whether in the office or out on‑site. Because it works with Office 365, the team could keep using the Microsoft tools they already knew. The integration with WorkGuru was a game‑changer: in just a few clicks, they could set up a full project folder with all the right subfolders for drawings, calculations, and documents. No more building folder structures from scratch.
Everything now follows the same format, so onboarding new staff is quick and painless. Real‑time collaboration and version control mean everyone’s working on the most up‑to‑date file, without overwriting each other’s work. Built‑in PDF tools make it easy to edit, merge, or tidy up drawings on the spot. And sharing files with clients is as simple as sending a secure link through SuiteFiles Connect. The whole process is faster, cleaner, and much easier to manage.
