Digital Signing across the globe

Understanding Digital & E-Signing laws

Digital signatures and e-signatures are now commonplace across the world, and continue to grow in popularity. There is a significant difference between the two, with both types of online signatures being impacted by numerous laws and regulations. Understanding these laws and regulations will ensure you know how to make this tool work for your business.

Interested in a specific country? Read our full guide here.

New Zealand & Australia

NZ & Aus laws allow all standard business agreements to be digitally signed. Always gain consent before doing business digitally & ensure your signing software can authenticate the signee.

Read about SuiteFiles Digital Signing process here

Digital Signing vs E-Signing

The difference in encryption between the two can sometimes change the legality of a contract. In most countries, an E-Signature demonstrates intent to enter a contract; however, if a signee denies entering, the contract is unenforceable.

Want to know more? See our article here

Laws around the world

As digital signing speeds around the world, countries are creating their own laws around what makes this process legal. Learn the laws in each country you operate in.

Interested in a specific country? Read our full guide here.

How to keep it legal

There are a few rules you should know to ensure contracts are secure and legal.

  • Authentication
    Uses a unique and traceable pathway for the signee to enter the document – E.g. sends an email with a unique link, password protected document, or holds a digital signing PIN.
  • Show intent
    Each party should show intent to join a contract with a symbol or electronic version of their signature – E.g. clicks a signature rendering button, or by accepting an agreement before signing.
  • Track changes
    The software should track any changes with an audit trail & provide clear proof of who signed each document.

SuiteFiles’ Digital Signing

A simple process to ensure all digitally signed contracts are authenticated, show proof of intent & provide an extensive audit trail.

See more about SuiteFiles digital signing offers here

Create document

Create and edit your document in the SuiteFiles Web App or Microsoft 365. When you’re ready, convert your file into a PDF and select your signing recipients by filling in their contact details. Simply drag and drop your signing fields onto the file to finish preparing your document.

Share with signee’s

Once you select the share option, recipients will receive an email notification to sign the document. In a few quick clicks, they can review the document online, customise their digital signature, and sign the document in our web interface.

Contract sealed

Once the document is signed, no filing is required. SuiteFiles users get the document automatically uploaded to their folder and recipients will also receive a copy of the signed document for their records.

View our full guide

Gain an understanding of digital signing laws in each country you operate with our full guide